British Society for Gynaecological Endoscopy’s (BSGE) Annual Scientific Meeting

The Brief:

For Outsourced Events (OE) to organise and host a hybrid two-day event in Belfast, Northern Ireland, featuring live streamed surgeries and cutting-edge technology exhibitions. Not only that but prior to the event also facilitating eight masterclasses and hands-on training sessions.

The objectives were to:

•    Ensure profitability

•    Attract more healthcare professionals than previous events

•    Increase inclusivity and participation opportunities 

•    Enhance attendee and sponsor engagement and experiences

•    Provide enriching experiences with a focus on education and peer interaction

Services Provided:

Full end-to-end management consisting of:

•    Speaker management

•    Logistics management

•    Surgery live-streaming co-ordination and virtual platform setup

•    Event/onsite registration, branding and data management  

•    Virtual platform setup

•    Abstract management and exhibitor support

Highlights:

•    BSGE 2024 achieved and exceeded all primary objectives and expectations

•    Smooth organisation, high-quality speakers and excellent networking opportunities

•    Double the anticipated attendance to over 800 attendees

•    Increased sponsor and exhibitor participation

•    A record number of sessions and workshops

•    Enhanced engagement through the Swapcard app and post-event on-demand content

The Event

In May 2024, BSGE’s second annual conference took place as a hybrid event, the live event taking place in Belfast, Northern Ireland at the International Convention Centre (ICC). Following the success of the first ASM delivered by OE in Manchester 2023, we strived to organise and manage a successful event that not only captivated and involved attendees, but also increasing inclusivity by offering more opportunities for members to engage and participate.

As event co-ordinators we organised and managed the scientific and social programmes for the attendees, which consisted of; an opening ceremony, evening welcome reception with entertainment and hosting the finish of an annual Endometriosis UK charity cycle ride, cutting-edge technology and equipment exhibition, training sessions, presentations, interactive discussions and Q&As, live-streamed surgery, four social events and a gala dinner and awards ceremony. 

The 2024 event saw significant increases from 2023. There were 159 more attendees taking the total to 816 (up 24%), 8 more speakers, 4 more sponsors and exhibitors, 52 added sessions as well as an extra 3 pre-ASM workshops. Both the welcome reception and gala dinner had an increase of attendees also. 

To date 407 delegates have provided feedback, with 95% definitely/most likely recommending the conference to a colleague: “It’s one of the best organised congress I've been to (and I have been at many), everything was smooth and without any problems. Very nice programme and wonderfully arranged industry area where people could network while having lunch but also see the posters." 

Outcome

The BSGE ASM24 exceed all expectation with a doubled number of anticipated attendees, increased sponsor and exhibitor participation and a record number of sessions and workshops. 407 delegates submitted feedback showing a 95% recommendation rate which highlighted the events smooth organisation, high quality content as well as excellent networking opportunities.  Our planning and execution surpassed BSGE’s objectives, contributing to improved clinical practices and patient outcomes.

An Award-Winning Event

Outsourced Events (OE) was named ‘Pharma & Healthcare Event of the Year’ winner at the C&IT Awards 2024. This award is a testament to the hard work and dedication of the OE team working on the BSGE ASM 2024 and it reflects OE’s commitment to delivering exceptional event experiences. Being recognised alongside such talented and accomplished professionals in the events industry is a true honour and reinforces OE's leadership in creating impactful events.

About the Client 

The British Society for Gynaecological Endoscopy exists to improve standards, promote training and encourage the exchange of information in minimal access surgery techniques for women with gynaecological problems.

Originally founded in 1989 by a small group of consultant gynaecologists, the society has since grown to the dynamic, active society it is today, with a membership of over a thousand consultants, trainees, specialist nurse practitioners, GPs and students. 

BSGE exists not only to serve its members, but also to promote knowledge and understanding of the endoscopic approach to diagnosis and treatment to our patients, the public and those that form healthcare policy so that we can make a difference to women’s health and wellbeing 

About Outsourced Events 

Outsourced Events is an award-winning London-based event management agency with a global outlook.   We are a team of event experts, providing a range of bespoke event management services. As an agency we embrace our clients' goals and become a part of their team.

To find out how we can translate your event objectives into experiences and communications that excite and engage your audiences, get in touch today:

T: +44 (0)330 460 6007

E: info@outsourcedevents.com