Job Vacancy: Stock Coordinator

The Company

Founded in 2001, based in Hammersmith Outsourced Events Ltd is a multi award winning end-to-end event management provider to the IT and professional services industries, as well as the Association and not-forprofit sectors. Working globally across more than 50 clients and running upwards of 250 events a year, our projects focus on conferences, exhibitions and roadshows targeting decision makers within large organisations or membership bodies. 

The Team

Playing an important project role in an organisation with great potential for expansion and growth, you will join a growing team of 37, all of whom have a wealth of experience and knowledge in event management. 

The team takes great pride in delivering the highest quality of service to all clients and these relationships are absolutely key to the ongoing growth of Outsourced Events. There is a great atmosphere of collaboration, respect, trust, and integrity amongst our team.

The Role

Key responsibilities

• Managing end to end shipments and returns to/from events
• Effectively working with our warehouses in the UK & EU to oversee the shipment process 
• Liaising with external clients, taking ad hoc orders and enquiries 
• Tracking orders and updating clients with the status of their orders 
• Researching, sourcing and producing merchandise and branding proposals both internationally and 
  in the UK, briefing event administrators, as required 
• Ensuring we use the most cost effective option for our clients 
• Full understanding of the inventory management platform (training to be provided) 
• Monitoring and identifying low stock levels and replenishing stock in a timely manner via the 
  warehouse 
• Monitoring the events calendar to proactively understand the projected events and plan 
  accordingly 
• Maintaining a spreadsheet of all merchandise costs per client, liaising with the event manager to 
  approve invoices and reconciling costs on a monthly basis 
• Dealing with international clients, venues and event organisers, with an awareness of different time 
  zones 
• Working closely with the events team to understand the clients needs 

Key qualities required

• Competent using Microsoft Office e.g. Word, Excel, PowerPoint 
  Excellent attention to detail with the ability to communicate effectively 
• Strong organisational skills 
• Ability to multitask and is calm under pressure 
• Ability to use own initiative and be proactive 
• Ability to work well in a team 

Outsourced Events’ Benefits 

• Fully remote with the opportunity to work from the office if preferred 
• Team activities including residential 2-day company meet up, summer BBQ, monthly all-team meet-ups, organised social activities
• Working with our Head of Learning & Development to enhance your skills and find opportunities for career progression and promotion
• 25 days annual leave including three days for the week-long office closure at Christmas
• Birthday day off
• Pension and bonus scheme
• Complimentary access to office gym
• Enhanced maternity / paternity packages available

Salary

£27-33k per annum dependent upon experience

How To Apply

Please email your CV alongside a cover email outlining why you think you would be the perfect fit for our team to joinus@outsourcedevents.com with “Stock Coordinator” in the subject line, or complete this form. Please note, due to the high number of applications we receive we may not be able to respond to every candidate.